Manage and govern information across the full lifecycle

For CIOs and IT leaders, fragmented data is one of the biggest blockers to transformation. InSight DXP eliminates silos by providing a single, secure dashboard for managing both digital and physical and digital records. It integrates with ERP, CRM, and CMS systems to promote consistent metadata, governance, and accessibility across all formats.

For compliance and risk leaders, thanks to the integration with Policy Center this unified approach enforces consistent retention policies across the full information lifecycle, reducing exposure to non-compliance and security breaches. Data can be identified as redundant, obsolete and trivial (ROT) to provide recommendations on what data must be kept or deleted. The platform also helps with sensitive data redaction.  The result is a holistic view of enterprise data, breaking down silos, strengthening compliance, and creating a trustworthy foundation for analytics and AI.

InSight DXP also improves cross-departmental collaboration by enabling every stakeholder to work from the same governed environment. IT leaders gain simplified architecture, compliance teams gain consistent oversight, and executives gain real-time visibility. This alignment accelerates digital transformation, reduces operational costs, and positions the organization to scale governance and AI initiatives without adding complexity.

CIOs and IT leaders

Simplify systems by consolidating content into one secure platform. Reduce legacy complexity, integrate with ERP/CRM/CMS, and prepare for safe, compliant AI adoption.

Compliance and risk officers

Apply retention and privacy rules automatically, backed by 77,000 legal citations in 130 countries. Generate clear reports and stay audit-ready with defensible governance.

Records and governance managers

Standardize metadata, apply retention rules, and clean up ROT. Gain control of the full lifecycle and build a compliant, organized records environment.

Business leaders in finance, HR, legal, or operations

Find accurate information quickly and rely on automated workflows to streamline tasks like invoice approvals or contract reviews. Get speed without sacrificing compliance.

Remote and hybrid teams

Access governed information securely from anywhere. Unified dashboards and AI-powered search keep teams connected and productive, wherever they are working.

Compliance officers often struggle to keep pace with evolving legal and regulatory requirements across multiple jurisdictions. InSight DXP, integrated with Policy Center, automates retention and privacy obligations by applying AI-driven classification and workflows to both digital and physical records.

This means CROs and legal teams can help support defensibility with a secure audit trail, while operations teams reduce manual workload and human error. With over 80,000 legal citations across 130+ countries, the platform helps global organizations stay compliant at scale while lowering compliance costs.

Beyond automation, InSight DXP strengthens enterprise resilience by applying retention and privacy policies consistently, even as regulations evolve. It reduces reliance on manual monitoring, safeguards against fines, and demonstrates compliance in audits. This makes governance proactive rather than reactive, turning compliance into a strategic advantage.

For business and operations leaders, transformation starts with reducing inefficiencies and legacy systems bottlenecks. Iron Mountain supports every stage of the journey, from digitizing physical records and reducing ROT data, to implementing intelligent document processing and automated workflows.

For IT and AI leaders, InSight DXP contributes to provide clean, structured, and compliant data that integrates seamlessly with modern business systems. This allows organizations to accelerate automation, cut costs, and prepare information for advanced analytics and machine learning initiatives.

By combining deep industry expertise with advanced technology, Iron Mountain provides a roadmap to sustainable transformation. Organizations gain immediate efficiency improvements while also preparing their data for emerging technologies. This dual focus helps digital transformation projects deliver both short-term ROI and long-term competitive advantage.

An effective governance program balances policy, accountability, and technology. For executives and governance councils, this means establishing clear, defensible policies that align with business goals and regulatory frameworks.

For data stewards and IT teams, InSight DXP provides the enabling technology, supplying and automating retention rules, providing secure role-based  access, and generating audit trails. This interconnected framework reduces risk, enhances productivity, and helps that information is not just compliant, but strategically clean, structured, and AI-ready.

When governance policies, roles, and technology align, organizations unlock new value from their information. Governance moves beyond risk avoidance and becomes a driver of efficiency, transparency, and trust. This maturity enables businesses to support innovation confidently, knowing that information is well-controlled and AI-ready.

Without structured lifecycle management, organizations often retain data too long, increasing cost and risk, or delete it prematurely, creating compliance gaps. For compliance leaders, InSight DXP allows retention rules to be applied consistently from creation through to disposition, supporting e-discovery and legal holds when needed.

For CIOs and digital leaders, lifecycle management also prepares data for analytics and AI. Information is preserved, accessible, and defensibly disposed of when it no longer holds business value, aligning with global privacy requirements and reducing ROT.

Effective lifecycle management turns information from a liability into a strategic asset. By balancing cost control, compliance, and availability, organizations gain the confidence to modernize operations and adopt AI-driven solutions. This not only reduces risk but also creates a secure foundation for digital growth.

ROT data clogs systems, drives up storage costs, and introduces compliance risk. For IT and operations managers, InSight DXP uses AI-driven tagging and classification to identify duplicates, outdated files, and low-value content.

For compliance leaders, automated retention policies supports ROT data is cleaned up according to defensible, auditable rules. This results in a leaner, more valuable information environment, reducing costs while contributing that only strategic, AI-ready data is retained.

Reducing ROT is not just about saving space; it is about improving the quality and trustworthiness of enterprise data. With ROT under control, analytics become more reliable, AI outputs more accurate, and compliance less resource-intensive. Organizations benefit from streamlined operations and reduced storage costs, while also gaining confidence in their information environment.

For AI and data science leaders, AI-ready data means information is accurate, consistently classified, and free of ROT. InSight DXP facilitates that data has the metadata, governance, and compliance safeguards required for advanced analytics, generative AI, and agentic AI.

For business leaders, this translates into reliable insights, faster decision-making, and the ability to deploy AI initiatives with confidence. Clean, well-governed data accelerates digital transformation while supporting compliance with global regulations such as GDPR.

Preparing information to be AI-ready is a strategic investment in the future. It positions the organization to leverage AI not just for efficiency, but for competitive differentiation. By contributing that information is trustworthy, compliant, and well-structured, businesses reduce risk and unlock new opportunities for growth.

Generative and agentic AI are redefining information management. For knowledge workers and business leaders, InSight DXP enables natural language queries across unstructured data, automatically generating insights, reports, and even visual summaries.

For IT and AI leaders, specialized AI agents help automate decision-making by surfacing relevant content across vast datasets, accelerating time-to-value while maintaining compliance and security.

By embedding AI directly into information workflows, InSight DXP facilitates decisions are based on timely, relevant, and governed data. This reduces bottlenecks, increases agility, and supports data-driven cultures. The result is not only faster decisions, but smarter ones that align with both business goals and compliance requirements.

CIOs often cite integration complexity as a barrier to transformation. InSight DXP connects with ERP, CRM, and CMS platforms, unifying data across multiple systems into a single, governed environment.

For operations teams, this means faster access to critical business data. For executives, it supports enterprise-wide consistency, enabling smarter decisions and reducing duplication of effort across departments.

Seamless integration protects existing technology investments while reducing IT complexity. By linking with the tools teams already use, InSight DXP accelerates adoption and delivers value quickly. This lowers total cost of ownership while positioning the organization for scalable, future-proof governance.