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Trusted information for better decision making.

Accelerating digital transformation for public sector services

Accelerating digital transformation for public sector services

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Iron Mountain ALM facility

Driving digital success across all levels of government

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Frequently asked questions

As the US government modernizes past legacy paper and moves to adapt AI and workflow automations, more and more agencies are being presented with information management challenges. Here are the questions we’re often asked, and how we can help.

How does Iron Mountain help government agencies transform unstructured legacy data into trusted, AI-ready assets?

Imagine if decades of legacy paper, scanned PDFs, and disconnected digital files could be searched, analyzed, and audited in seconds rather than weeks.

Today, up to 90% of government data remains locked in these silos, consuming budget and delaying mission-critical decisions. We streamline this transformation end-to-end, converting analog media into high-quality digital assets and unifying them through Iron Mountain InSight®, our FedRAMP High authorized platform. Using Intelligent Document Processing (IDP) and machine learning, we automatically classify, enrich, and tag metadata to consolidate your records into a single, searchable dashboard.

The result? Drastically reduced processing costs, eliminated manual overhead, and a secure, governable foundation for agency AI.

How does Iron Mountain ensure compliance for the public sector?
We take the burden of regulatory compliance off your agency or organization by embedding rigorous, enterprise-grade governance into every step of the data lifecycle; from physical storage to cloud management. Our end-to-end information lifecycle management process is supported by 70 years of public sector stewardship and backed by federal compliance standards at every step. From NARA-compliant storage to FADGI-compliant digitization, and FedRAMP High Authorized content management to NIST 800-88 data destruction standards, Iron Mountain guarantees compliance with the most stringent federal and state standards.
How can public sector agencies reduce physical footprint costs while managing legacy records?

Storing and managing legacy paper archives is an expensive drain on agency resources. Iron Mountain helps public sector agencies achieve defensible disposition, clearing out the Redundant, Obsolete, and Trivial (ROT) data that drives up costs.

Our efficiency-driven solutions include:

  • Smart Sort Technology to rapidly sort legacy files by destruction eligibility or retention schedule, allowing agencies to securely shred expired records and drastically shrink storage costs.
  • Digital Mailroom and Intake to transition paper workflows to digital on day one, reducing the need for future physical storage.
  • High-volume FADGI-compliant imaging and intelligent document processing to rapidly and efficiently turn reams of paper into streams of data.
  • Secure on- and off-site shredding with certificates of destruction to ensure records that have met retention are disposed in compliance with regulatory requirements.

Public sector resources